KEY DATES

Registration fee and hotel
payment deadline
to get Business visa support
15 September 2017

Registration Closes
01 October 2017

Abstract submission Deadline
01 October 2017

Notification of abstract acceptance
15 October 2017

Registration fee and Hotel payment deadline
to get Tourist visa support
15 October 2017

Conference Dates
20 - 24 November 2017

Visa Request

Visa Support

Foreign participants require a visa in order to visit the Russian Federation. The visa processing depends on your citizenship and country of residence.

Three types of visa are available for participants:

1. Tourist Visa for participants from all countries. The price is Euro 30.

Participants from all countries who have booked the Official Conference Hotel Russ will receive Visa Support Documents  (Voucher and Hotel Confirmation) for applying for a Tourist Visa at the Russian Consulate in the country of the participant’s residence.

How to obtain the Tourist Visa Support Documents:

Fill in the Tourist Visa Application Form (click here) and send it by e-mail, along with a scanned copy of the passport main page, to the Local Organizing Committee at loc@vavilov2017.org   no later than 15 October 2017.

  • Pay for the Tourist Visa Support Documents   on the basis of the invoice issued by the Local Organizing Committee
  • Support Documents for the Tourist Visa will be sent to the participant by e-mail.

Please be informed that: Russian Consulates in Asia, Africa, Japan, Mexico and South America may request the Originals of Visa Support Documents. Original Documents delivery by a courier service should be paid by the participant.

2. Business Visa for EU participants. The price is Euro 50

Residents of the EU member states may be provided with an Official Invitation from the Local Organizing Committee  for Business Visa applying at the Russian Consulate in the country of the participant’s residence. An Official Invitation is issued within 3 days.

How to obtain the Official Invitation for EU participants:

Fill in the Business Visa Application Form (click here) and send it by e-mail along with a scanned copy of the passport main page to the Local Organizing Committee  at   loc@vavilov2017.org no later than 15 October 2017.

  • Pay for the Official Invitation on the basis of the invoice issued by the Local Organizing Committee.
  • After the payment, the Local Organizing Committee  will send the Official Invitation to the participant by e-mail.

In case the original documents are required, the courier delivery should be paid by the participant.

3. Business Visa for non-EU participants

Non-residents of the EU member states may be provided with an Official Business Visa Invitation from UFMS (Federal Migration Service of Russia in St. Petersburg) which is arranged via the Local Organizing Committee.

The invitation letter for Business Visa application is issued within 30 days. Only the original Business invitation is accepted by Russian Consulates. The courier delivery should be paid by the participant.

The price is from Euro 150 + delivery service

How to obtain the Official Business Visa Invitation:

Fill in the Official Business Visa Application Form (click here) and send it by e-mail, along with a scanned copy of the passport main page, to the   Local Organizing Committee at loc@vavilov2017.org   no later than 15 September 2017.

  • Local organizing Committee will inform you about price of Official Business Visa Invitation.
  • After the payment, the Local Organizing Committee  will file the appropriate documents with UFMS;
  • In 30 days, the Local Organizing Committee will send the original Official Business Visa Invitation to the participant via a courier company.

Please enquire at the Russian Consulate in the country of your residence which type of visa is appropriate for you and which documents are required.

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We look forward to welcoming you in St. Petersburg!