KEY DATES

Registration fee and hotel
payment deadline
to get Business visa support
15 September 2017

Registration Closes
01 October 2017

Abstract submission Deadline
01 October 2017

Notification of abstract acceptance
15 October 2017

Registration fee and Hotel payment deadline
to get Tourist visa support
15 October 2017

Conference Dates
20 - 24 November 2017

Registration information

Click here to Register

Only the registered participants will be allowed to participate in the IV International Vavilov Conference. For registration you should fill in registration form and pay registration fee.

The registration opens on 10 April 2017 and closes on 01 October 2017.

Registration Fees

All registration fees are quoted in EURO.

 

Early bird

before 20 May 2017

Standard

before 01 October 2017

Full participant

320

400

Student participant*

200

250

Accompanying person**

Information will be available later

Information will be available later

* Please note that in order to be eligible for the student rate, participants must be enrolled full time in a degree program (undergraduate/(post)graduate) and must provide a copy of the student identification card or letter of confirmation of the student status signed by the head of the department. Failure to provide this information to the local host will result in the registration rate increase.

** The price of participation in Accompanying person program will be based on the number of persons in the group.  The more tourists in the group, the lower the price for each.

The exact amount of the registration fee for accompanying persons will be announced at the official website of the Сonference later.

Registration Entitlements

  • Attendance to all Conference sessions
  • Conference satchel including Abstract and Program books
  • Daily catering including morning  and afternoon tea&coffee
  • Ticket to the Welcome Conference Reception
  • Bus guided city tour with visiting of  all main sights of St. Petersburg with English speaking guides
  • Morning transportation from the hotel to the conference venue.

Students and accompanying persons take part in all the social events for the participants of the Conference. In addition, for accompanying guests there will be organized a special sightseeing program with English speaking guides.

Terms and conditions of registration:

Click the registration form, fill it in and send to the Local Organizing Committee  loc@vavilov2017.org.

Once registration form has been received, we will send you a “Summary of registration” and a detailed registration fee invoice by e-mail.

The only available method of payment is by bank transfer.

Please be informed that all costs for money transfer should be borne by the participant. If the transfer costs will be deduced from the fee amount, the participant will be refused registration.

Participants will be provided a payment confirmation.

If you do not receive a confirmation e-mail within 7 days, please notify the Local Organizing Committee  loc@vavilov2017.org                                                                                                        

Payment Deadlines

Registrations fee payment deadline for early bird registration is20 May 2017.

Registration fee payment deadline for standard registration is 15 October 2017.

Registration Cancellation Policy

All cancellations must be notified by e-mail to the Local Organizing Committee       loc@vavilov2017.org.                                                                                                    

Cancellations received prior to 20.10.2017 will receive a full refund minus a €100 administration fee.

Cancellations received after 20.10.2017 will not be refunded. Substitute participants will be accepted.

Disclaimer

All best endeavours will be made to present the program as printed on this website. The Conference and its agents reserve the right to alter without prior notice, any of the arrangements, timetables, plans or other items relating to the meeting, for any cause beyond its reasonable control. The Local Organizing Committee and the Conference Organizers are not liable for any loss or inconvenience caused as a result of such alteration. In the event of unforeseen circumstances, the Local Organizing Committee and the Conference Organizers do not accept responsibility for loss of monies caused by delays. Participants are advised to take out personal travel insurance and to extend their policy to cover personal possessions. The Conference does not cover individuals against cancellations of bookings or theft or damage to belongings.

Please direct all registration enquiries to Local Organizing Committee  loc@vavilov2017.org.                                                                                                        

 

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We look forward to welcoming you in St. Petersburg!