KEY DATES

Registration fee and hotel
payment deadline
to get Business visa support
15 September 2017

Registration Closes
01 October 2017

Abstract submission Deadline
01 October 2017

Notification of abstract acceptance
15 October 2017

Registration fee and Hotel payment deadline
to get Tourist visa support
15 October 2017

Conference Dates
20 - 24 November 2017

Practical Information

Geographical information

The Russian Federation is a sovereign state in Eastern Europe and Northern Asia. Its population numbers 146,519,759 people and the territory spans over 17,125,407 km2. The capital of the state is Moscow with a population over 8 mln people. St.Petersburg is the second largest and important city with a population over 5 mln people. It is a large industrial, cultural, scientific and educational center in the Russian Federation.

St. Petersburg located in the Northwest of the Russian Federation. It, spanning the banks of the Neva River, is one of the most beautiful European cities and its architectural ensembles of the Hermitage, Russian Museum, St. Peter and Paul Fortress, St. Isaac Cathedral are on the UNESCO World Heritage list.

Climate

St. Petersburg is the largest northern city in the world and located at 60 N.  The average temperature in November  is  from +5 C° to -5 C°

Time difference

Time in St. Petersburg is +3:00 hours GMT.

Currency

The national currency of Russian Federation is Ruble (Новый символ российского рубля). Major foreign currencies can be exchanged at the airport, hotels, banks or other exchange offices  located in the city. It is recommended to specify the exchange rate before your departure to Russia

Language

Official language of Russian Federation is Russian.

The working language of the Conference is Russia, translation into English will be provided.

When walking around the city in your free time, it may be problematic to find an English speaking adult Russian. The knowledge of European languages, especially English, is more common among young people.

Power supply

220 Volt and 50 Hz AC current supplies are used in Russia. Most of the sockets are standard European-size for double round-pin plugs.

Conference Venue

Plenary sessions of the conference will be held in the historic building of the Russian Academy of Sciences on the banks of the Neva River

Address: Universitetskaya Embankment 5, 199034, St. Petersburg, Russia

Sectional and poster sessions of the conference will be held in the main building of the VIR on St. Isaac's Square in the historic center of St. Petersburg.

Address: Bolshaya Morskaya st. 42, 190000, St. Petersburg, Russia

Conference registration fees

Conference participation is only possible if the registration fee has been paid prior to the event.

All registration fees are quoted in EURO.

 

Early bird

before 20 May 2017

Standard

before 01 October  2017.

Full participant

€320

€400

Student participant*

€200

€250

Accompanying person**

Information will be available later

Information will be available later

* Please note that in order to be eligible for the student rate, participants must be enrolled full time in a degree program (undergraduate/(post)graduate) and must provide a copy of the student identification card or letter of confirmation of the student status signed by the head of the department. Failure to provide this information to the local host will result in the registration rate increase.

** Accompanying persons (“spouses”) are welcome!

The price of participation in Accompanying person program will be based on the number of persons in the group.  The more tourists in the group, the lower the price for each.

The exact amount of the registration fee for accompanying persons will be announced at the official website of the Сonference later.

Visa

Foreign participants require an entry visa in order to visit the Russian Federation.

Useful information about how to obtain Visa Support Documents for an entry visa for Russia is available here.

Conference Hotel

The Organizing Committee  offers all participants of the Conference to stay at the Hotel RUSS.

For room rates and room reservation, please click here.

Wi-Fi

Free Wi-Fi is available in all rooms of the  Hotel RUSS

How to get to the Hotel RUSS

  1. Taxi from Airport to Hotel. City taxi counters are located in the Arrivals hall on the first floor of the Terminal. You can pay for your taxi by credit card at the taxi counter, or by cash to the driver at the end of a ride. The fixed fare is about  1500 Новый символ российского рубля. Time to destination: 40 minutes in normal traffic conditions.
  2. Participants who arrive by train, are advised to get to the Hotel RUSS by city taxi.

Dress code

Plenary & Parallel sessions &Welcome Conference Reception

business casual

Accompanying persons program

Casual, flat shoes

Full day Post Congress tour 

Casual, flat shoes

Special dietary requirements

Vegetarian meals will be available at all lunches (buffets) and dinners.

Complimentary transportation

Morning transfert from Hotel to Conference Venue on 20 – 24 November

Bus guided City tour on 24 November

Contacts

Conference Local Host

N.I. Vavilov Institute of Plant Genetic Resources (VIR)

42-44, Bolshaya Morskaya Str.

St. Petersburg 190000, Russia

Fax + 7 (812) 571-8762

www.vir.nw.ru

Conference Local Organizing Committee

loc@vavilov2017.org

Abstracts Submission

i.stepanova@vir.nw.ru

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We look forward to welcoming you in St. Petersburg!